THE CONSTITUTION AND BY-LAWS OF THE CUMBERLAND COUNTY BEEKEEPERS ASSOCIATION
ARTICLE 1 (Name)
SECTION 1. The name of this organization shall be the Cumberland County
Beekeepers Association, hereafter known as the Association.
ARTICLE 2 (Purpose)
SECTION 1. The purpose of the Association is to foster closer relations among
beekeepers, to share ideas, to improve beekeeping methods, to educate the general public
relating to honey bees (North Carolina’s Official Insect) and the beekeeping industry and
to encourage and assist people wishing to enter the field of beekeeping.
ARTICLE 3 (Membership)
SECTION 1. Anyone interested in beekeeping and the beekeeping industry may join the
Association upon payment of the regular annual dues and if he/she lives in Cumberland
County or the surrounding areas.
ARTICLE 4 (Meetings)
SECTION 1. The General Membership will decide on the time and place of the next
meeting at the end of each meeting by a simple majority vote. If no decision is reached, the Association may direct the President to make arrangements for the next meeting on his/her own initiative.
ARTICLE 5 (Officers)
SECTION 1. The officers of the Association shall be President, Vice President/Program Chairman, Secretary, Treasurer, Chaplain, Parliamentarian and three Directors. The General Membership shall elect, by a majority vote, three Directors to serve: one for one year, one for two years and one for three years. At each succeeding election of officers, one director shall be elected by a majority vote to serve three years. All officers shall be elected by a majority vote of the General Membership present at a special called meeting in December of every calendar year, and hold office until the following year or until their successors are elected. In case of a vacancy, the President shall appoint a member to serve the remainder of the term. No person shall be elected for any office without his/her consent. SECTION 2. An officer may resign his/her position at any time. An officer may be removed from office by a two-thirds majority vote of the General Membership present, provided the Executive Committee has presented, in writing, to the General Membership their recommendation for removal thirty days prior to a removal vote. The President may appoint any member of the General Membership, excluding members of the Executive Committee, to fill a vacant position until such time as an election may be held. Elections will be scheduled by a majority vote of the General Membership to fill vacant positions.
ARTICLE 6 (Dues) SECTION 1. The annual dues shall be $10.00 per year payable in advance to the Treasurer, and shall be due on January 1 of each year. A prorated amount of $5.00 will be paid by any person joining the Association after July 1 of each year provided that they haven’t been a member in the past five years. Any member of the Association becoming delinquent in payment of dues after January 1, will be dropped from the roll of the General Membership after March 31. A person dropped from the roll of the General Membership for non-payment of dues may be restored to active membership by paying the current year’s dues. SECTION 2. Any member who has reached his/her 70th birthday, and who has been a member in good standing for the preceding five years, shall be exempted from payment of dues. ARTICLE 7 (Honorary Membership)
SECTION 1. Honorary membership in the association may be given for distinguished service to the association or to the beekeeping industry upon majority vote of the Executive Committee on behalf of the General Membership. An honorary membership confers no power, rights or privileges in the Association, confers no right to vote or to hold office, and is not liable for dues. ARTICLE 8 (Committees) SECTION 1. The Executive Committee shall consist of the President, Vice President/Program Chairman, Secretary, Treasurer and all three Directors. The immediate past President, Chaplain and Parliamentarian shall be ex-officio members. The Executive Committee shall have authority to transact business on behalf of the Association, to recommend removal from office of any officer upon majority vote of the Executive Committee, to bestow Honorary Memberships, and to make recommendation of any Amendments to the Constitution and By-laws. In the event of a tie vote within the Executive Committee, the motion will be defeated unless approved by a majority vote of the General Membership. SECTION 2. The Auditing Committee shall consist of the three Directors whose duty will be to examine and audit the books bi-annually of the Secretary/Treasurer. Audits of the books and records shall be conducted in the months of January and July. SECTION 3. The Nominating Committee shall consist of three members of the General Membership, excluding members of the Executive Committee, appointed by the President whose duty will be to prepare and present a slate of officers for the year. The slate shall be tendered to the Executive Committee and the General Membership prior to the November meeting of each year. Other nominations may be submitted by the General Membership at the time of election of officers. SECTION 4. Special Committees shall be appointed by the President consisting of at least three members of the General Membership, one of whom must be a member of the Executive Committee, whose duty will be described by the President and approved by a majority vote of the General Membership. ARTICLE 9 (Quorum) SECTION 1. Five voting members shall constitute a quorum for the transaction of business at any regular meeting. Five members of the Executive Committee shall constitute a quorum of the Executive Committee.
ARTICLE 10 (Duties of Officers) SECTION 1. The President shall preside at all meetings of the Association using regular parliamentary procedure and Roberts Rules of Order. He/she shall appoint Special Committees as he/she deems necessary, appoint members of the General Membership to fill vacated officer positions, and perform such other duties as the Association may direct.
SECTION 2. The Vice President/Program Chairman shall perform the duties for the President in his/her absence or at his/her request. If the Vice President/Program Chairman is unable to perform this duty in the absence of the President, he/she may appoint any member to act in his/her stead. He/she shall also make any and all necessary arrangements for programs and speakers.
SECTION 3. The Treasurer shall collect the annual dues from the General Membership and Executive Committee, issue membership cards and notify all members after December 31st who are delinquent in the payment of dues. He/she shall be the custodian of all monies received by the Association, and keep full and accurate records showing receipts and disbursements of all monies. He/she shall be authorized only to disburse any funds authorized by vote of the General Membership or the Executive Committee. He/She will have the responsible for the check book and debit cards. He/she shall ensure the President is also authorized to make deposits and disburse all monies in the event he/she is unable to perform these duties. He/she shall present the records and books to the directors for examination and auditing in July of each year. Further he/she will close the books as of December 31st of each year showing the totals of all monies. He/she will present the books to the directors for auditing and make a complete report on the membership and financial standings of the Association at the first monthly meeting of each calendar year. At the end of his/her term, the Treasurer shall have all records and books audited by the Directors and shall deliver them to his/her successor, including all papers, monies, and all property of the Association that may be in his/her possession.
SECTION 4. The Secretary- He/she shall record the minutes of each meeting and keep a permanent copy thereof. He/she shall conduct such correspondence as may be directed by the President. In addition he/she shall be responsible for posting of minutes and notices to the web site. He/she shall work with the treasurer to compile and maintain a roster of the membership. At the end of his/her term, the Secretary shall have all records of meetings and correspondences audited by the Directors and shall deliver them to his/her successor, including all papers, and all property of the Association that may be in his/her possession.
SECTION 5. The Chaplain shall provide the invocation at the start of each Association meeting. He/she shall be a non-voting member of the Executive Committee, but shall retain full voting rights within the General Membership.
SECTION 6. The Directors shall examine and audit the books bi-annually of the Secretary and Treasurer prior to the monthly meetings in January and July of each calendar year, and report their findings along with any appropriate recommendations to the General Membership at the next meeting. Should a Director be unable to perform his/her duties, the President may appoint a member of the General Membership, excluding members of the Executive Committee, to serve in the Director’s stead.
SECTION 7. The Parliamentarian shall be a non-voting member of the executive committee and shall ensure that Roberts Rules of Order are followed in the course of conducting any business meeting of the association.
ARTICLE 11 (Honey Queens) SECTION 1. Upon a majority vote of the General Membership, the Association may sponsor and elect a girl from Cumberland County or the surrounding area to represent the Association in the State Honey Queen Contest or in any other capacity as the General Membership may direct. Any member of the General Membership or Executive Committee may make nominations for Honey Queen at a regular meeting, with election occurring at the next regularly scheduled meeting after the nomination has been placed before the General Membership. ARTICLE 12 (Amendments) SECTION 1. Any article or any section of any article of the Constitution and By-laws may be amended by a two-thirds vote of the General Membership present, provided proposed Amendments have been presented, in writing to the Executive Committee for their recommendation and to the General Membership at least thirty days prior to a vote.
ARTICLE 13 (Dissolution) SECTION 1. The Association may dissolve upon a two-thirds vote of the General Membership present, provided a Motion for Dissolution has been presented, in writing to the Executive Committee and to the General Membership at least thirty days prior to a vote. In the event a quorum cannot be obtained for three successive meetings after the Motion of Dissolution has been presented, the President may declare the Association dissolved. Should this Association become dissolved, its assets will be given to the North Carolina State Beekeepers Association, a non-profit organization. ARTICLE 14 (Adoption) SECTION 1. This Constitution and By-laws of the Cumberland County Beekeepers Association were presented to the General Membership on the __ day of _, 1998. After laying over for thirty days, they were adopted by a two-thirds majority of the General Membership present on the ____ day of ___, 1998, at Fayetteville, North Carolina.
__, Vice President/Program Chairman
Amended ByLaws by two thirds majority vote on Tuesday Mar. 27th, 2012.